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Send your Rain: The adventure of a lifetime

All children aged 5-11 are invited to join us for the Adventure of a Lifetime at the G12 UK Kids Conference 2016.

TIMINGS AND REGISTRATION

We hope that your children are looking forward to the G12 UK Kids Conference this year. We are excited for what God is going to do in their lives.

Conference Session Timings

In a change to previous years and initially advertised session timings, the main Kids Conference sessions this year will be:

Saturday 25 June

09:30 - 13:30 (check in from 09:00)
15:30 - 17:00 (check in from 15:15)
18.35 - 20.30 (check in from 17:45 to 18:00 or at 18:35)

Friday 24 June

09:30 - 13:30 (check in from 09:00)
15:30 - 17:00 (check in from 15:15)
19:30 - 21:00 (check in from 18:00 to 18:30 or at 19:30)

We would encourage you to bring your children to check in before the morning session begins as that will be a key time for the children to settle in, get to know their small group leader and the other children in their small group.

For parents who are bringing children to the evening sessions, they are very welcome to attend the adult conference for the Praise and Worship time and we would encourage that. Following this the Kids Conference team will be showing a movie for any Kids Conference children who would like to join.

The parent rooms will also be available for use during the evening sessions.

Registration

All children need to be registered at the main registration desk upon arrival at the conference. They will be issued with a wristband which they will need to wear throughout the conference. Children also need to be checked into each G12 Kids Conference session they attend at the G12 Kids Conference entrance. You will be given a family card showing your unique family number upon checking in your child(ren). You will also need to present this card when you collect your children.

 

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information and rules

what you need to know
 

What To Bring

For morning sessions, each child needs to bring:

  • 2 drinks in disposable containers or clearly named plastic bottles
  • A mid-morning snack in a clearly named container or bag
  • A packed lunch in a clearly named container or bag
  • A book / other activity if they

Please no electronic devices. Children will not be allowed these during Conference sessions.

For evening sessions, each child needs to bring:

  • A drink in a disposable container or clearly named plastic bottles
  • A snack
  • A pillow and/or blanket

Other Important Information

  • Please take your child to the toilet before checking them in for a session.
  • If your child has an allergy or health condition, please ensure that you check the information we have on the register for them when you check them in, and that you speak to the welfare officer if there is anything in particular that we need to be aware of relating to this.
  • If your child needs to keep emergency medication with them (eg an epi-pen) please make sure this is clearly labelled with their name, and hand it to the welfare office when you check your child in.

Parent Room Rules

  1. Parent Rooms are available primarily for the use of parents with children aged up to 4.
  2. In using the parent rooms, you agree to the following rules to help ensure the safety of all children:
  3. All children to be accompanied by an adult (with recommended ratios of; 0s-3s – 1 adult to max. 2 children, 3s-5s – 1 adult to max. 4 children, 5s-11s – 1 adult to max. 5 children).
  4. A child cannot move between rooms unless with their accompanying adult.
  5. No hot drinks are to be taken into the parent rooms unless in covered mugs.
  6. Accompanying adults are only to give food or drink to the children in their care, in case of allergies.
  7. Accompanying adults are solely responsible for the children in their care, and won't leave the children with anyone without prior arrangement between parents/guardians.
  8. A large Buggy Park is provided in small hall. If for any reason you need to take a buggy upstairs please store it in the smaller Buggy Park provided there rather than in the parent room to help us with space.
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parent faqs

Frequently asked questions
 

1. What will you be teaching at the Kids Conference?

The theme for the Kids Conference is Adventure of a Lifetime – Send your Rain. The children will be learning about how to experience the rain (the presence and blessings of God) in their lives, and how to experience the rain in a genuine encounter.

2. What are the arrangements for lunch & snacks?

In the morning session we will have a snack and lunch break during the programme. You will need to provide a snack, a packed lunch and two drinks for this. Please ensure that they are all clearly named.

There are many eateries close by if you forgot to bring food.

If you need to bring food in for your child during the morning session, the best time to do this is around 11.50am, which falls in the mid-morning break of the Adult Conference sessions.

In the afternoon session, the Kids Conference team will provide children with a drink and a biscuit.

For the evening session we suggest that you provide your child with a snack and a drink again so that they can enjoy this during the movie. We will also be giving them popcorn.

3. What if my child does not settle or needs me?

If your child cannot settle during the programme, and they become distressed or disruptive or otherwise need you, we will display your family number (shown on the family card you will receive at check in) on the screen in the main auditorium which will also show in the parent rooms.

Younger children might especially struggle with the length of the programme in the morning sessions.

Please make sure you keep an eye out for your number and come straight away if yours is displayed.

We will not necessarily need you to collect your child. It might be enough for you to come into the Kids Conference session and to sit with them for a while to help settle them.

The welfare officer will talk to you about the most suitable approach when you arrive.

4. What if I need to go off site?

If you need to go off site or will no longer be able to see a screen, please come and inform the Kids Conference team, and ensure that we have an emergency mobile number to contact you on instead.

5. Can I pick my child up at any time?

The Kids Conference sessions have been timed to fit around the Adult Conference sessions, and children are most likely to benefit from the conference if they attend full sessions.

However, if you do need to collect your child early for any reason, please feel free to do so, of course. Please come and wait outside the Kids Conference room and the Welfare Officer will come and assist you.

If you know in advance that you will need to come and collect your child early it would be helpful if you could inform the Welfare Officer of that at Check In.

You must come and collect your child as soon as each conference session ends, or when the Kids Conference closing notice is displayed, whichever is sooner.

6. What are the arrangements for toilet runs?

We will organise toilet runs during the snack and lunch breaks in all conference sessions, and will also organise toilet runs if a child requires outside of these times.

Toilet runs will be overseen by the Welfare Officer, who will ensure that they are carried out in line with our Safeguarding Policy Guidelines. All of the welfare officers are female and, as such, they will also take the children into the ladies toilets. They will always ensure that the toilets are empty before taking the children in.

7. How does evening check in work?

In the evenings, check in for the Kids Conference will open for 30 mins before the Adult Conference programme begins. If you know that your child will definitely be attending the Kids Conference programme, this will be the best time to check them in.

The check in desk will close during the Praise and Worship, and will re-open at the time the Kids Conference session is due to begin. A notice will be displayed in the main auditorium when this is the case.

8. What do I do if the Kids Conference check in desk is closed when I arrive?

If a Kids Conference session is taking place, please knock on the door and the Welfare Officer will come and assist you.

If it is outside of a Kids Conference session time, please take note of the time the check in desk will re-open on the sign displayed and return then.

9. What are the arrangements for children outside of the Conference session timings?

Outside of Kids Conference sessions children are fully the responsibility of their parents or other assigned adult. Please ensure you know where they are at all times and do not allow them to move around The Centre on their own.

We are not the only people to be using The Centre during the course of the Conference, and so it is essential that children are supervised at all times.

10. What if someone else is looking after my children?

If you will be assigning care of your children to somebody else for the duration of the Conference or any part of it, please ensure that they are aware of all of this information.

Please note, that they will only be able to collect your children from a Kids Conference session if they are able to provide the Family Card given to you upon Check In.